Bylaws of The Four Notes Club – Alumni & Supporters of Tiger Band
Article I. Name, Objectives, and Purpose
- The organization shall be known as The Four Notes Club – Alumni & Supporters of Tiger Band and shall be commonly known by the title The Four Notes Club.
- The objectives of The Four Notes Club are to
actively assist, support and promote The LSU
Tiger Marching Band (Tiger Band) and LSU. The goals, purposes, and objectives of The Four Notes Club shall include, but not be limited to:
- Render service and financial support to Tiger Band
- Encourage respect for the high standards which Tiger Band strives to uphold
- Promote goodwill and fellowship among current and former members and supporters of Tiger Band
- Stimulate interest in Tiger Band among qualified potential students of LSU
- Participate actively in preserving the history of Tiger Band
- Accumulate funds,
primarily from member contributions and dues, for scholarship awards to
deserving Tiger Band members and for other projects for the benefit of Tiger
- The purpose of The Four Notes Club is to inspire alumni and supporters of Tiger Band to harness their collective LSU spirit for the benefit of current, future, and former members of Tiger Band, while contributing in various ways to the betterment of Tiger Band.
Article II. Office and Term
- The address of the home office of The Four Notes Club is LSU Foundation, Attn: The Four Notes Club, 3796 Nicholson Dr., Baton Rouge, LA 70802, and the designated representative at such address is the organization’s Secretary.
- The term of existence of The Four Notes Club shall be in perpetuity, unless merged with another entity or dissolved as provided for in these bylaws.
Article III. Membership
- The Four Notes Club will consist of a minimum of 20 members as determined by the membership. Those individuals who agree to support the objectives of The Four Notes Club, meet the financial commitment, actively participate in organizational activities and who otherwise meet the membership criteria specified in these bylaws shall be eligible for membership.
- General Member – A General Member is an active or retired
community leader who meets the annual financial commitment to the organization.
General Members are non-voting members who are invited to attend Executive
Board meetings and participate in events as prescribed by event guidelines.
- Student Member – A Student Member is an active Tiger Band
member who meets the discounted annual financial commitment to the
organization. Student Members are non-voting members who are invited to attend
Executive Board meetings and participate in events as prescribed by event
- City Committee Member – City Committee Members are General
Members in specific cities who have been designated by the Executive Board or
other City Committee members to assist in the hosting of organization events.
Each City Committee will designate one member to serve as a voting member of
the Executive Board.
- Student Member – A Student Member is an active Tiger Band member who meets the discounted annual financial commitment to the organization. Student Members are non-voting members who are invited to attend Executive Board meetings and participate in events as prescribed by event guidelines.
- Executive Board – Executive Board consists of the following organizational officers: President, President-Elect, Vice President, Treasurer, Secretary, and duly voted City Committee representatives (one per each City Committee). Executive Board membership shall be determined by a vote of the officers and voting City Committee members and will serve three-year terms and at the pleasure of the Executive Board and voting City Committee members. To serve on the Executive Board, an individual must be an alumnus or alumnae of LSU and of Tiger Band. The LSU Director of Bands and Special Consultants will also serve as members of the Executive Board in an advisory, non-voting capacity.
- Special Consultant – Special consultants will be appointed by the Executive Board and serve terms of three years and may be reappointed for subsequent terms by the Executive Board. These individuals will be advisors to the Executive Board in determining how best to build and foster relationships between the organization and various entities.
- Lifetime Member –
Lifetime membership status may be bestowed on members who, by their interest,
service, and support have demonstrated continuing dedication over a number of
years to Tiger Band, the School of Music, or the University. Any member of the
Executive Board may recommend individuals for Lifetime Membership Status. After
reviewing the recommendations, the Membership Committee shall submit its
recommendations to the Executive Board for approval by majority vote. Lifetime
members will not be obligated to pay annual dues or fees for organization
events to which they are formally invited to attend.
Article IV. Contributions
- The Finance Committee shall recommend to the Executive Board for approval the amount of the non-refundable contribution that General Members shall contribute annually to The Tiger Band Endowed Scholarship and Enrichment Fund.
- General Member contributions shall be due June 30 for the succeeding year to coincide with the membership year of the organization and the fiscal year of the LSU Foundation.
- During the first year of operation, Executive Board dues shall be $50. These dues are in addition to General Member dues of $40. All annual General Member contributions collected shall be entered upon the books of the organization for general use and are non-refundable. The Four Notes Club encourages its members to support LSU in any and all ways that fit the member’s charitable wishes. General Member contributions for current Tiger Band members are set initially at $10. General Member contributions for Tiger Band alumni are waived for the fiscal year following graduation.
- For the first year of The Four Notes Club’s existence, General Member dues will be set at $18.93 and those who join will be designated as Founding Members.
- The Executive Board has the authority to grant due discounts to select individuals by a two-thirds vote.
Article V. Meetings
- Executive Board – The Executive
Board shall meet as it deems necessary, including holding a spring
meeting, upon the call of the President by telephonic, facsimile, digital,
or written notice, duly served upon each member of the Executive Board not
less than four (4) weeks before such meeting. Attendance of a member at a
meeting of the Executive Board shall constitute a waiver of notice of such
meeting, except when a member of the Executive Board attends a meeting for
the express purpose of objecting
to the transaction of any business at that meeting because the meeting is not lawfully called or convened.
- Special – A Special Meeting of the Board may
be called by the Executive Board
President. Special Meetings shall be called with as much notice as possible in the manner provided by these bylaws.
Article VI. Voting
1. Each Executive
Board member shall be entitled to one vote at all Executive Board
meetings at which they are present, except as otherwise provided by these bylaws. All matters coming before the Executive Board shall be decided by a majority vote of the voting members present, unless otherwise provided for in these bylaws. Board members may cast votes at Executive Board meetings by proxy.
2. Absentee Voting by Executive Board – Any action which may be
taken at a meeting of
the Executive Board may be taken without a meeting if a consent in writing, setting
forth the action so taken, shall be signed by all members of the Executive Board entitled to vote with respect to the subject matter thereof; such consent shall have the same force and effect as a unanimous vote and will be recorded with the minutes of the Executive Board as though such action were taken, conducted, and performed at a meeting of the Executive Board.
Article VII. Quorum
1. A quorum for the transaction of business shall consist of 50%, plus one, members of the Executive Board.
Article VIII. Conduct of Meetings
1. Meetings of the
Executive Board shall be conducted in accordance with Robert’s Rules of
Article IX. Fiscal Year
- The fiscal year of The Four Notes Club shall
begin on the first day of July and end on the
last day of June of the succeeding year.
Article X. Elections
1. The general election of Executive Board
members shall be conducted by the Executive
Board at its spring meeting. Executive Board members shall hold office for a three-year
term, commencing at the conclusion of the spring meeting of their election.
- All Executive Board member nominees must be General Members in good standing and be alumni of Tiger Band.
Article XI. Executive Board
- The elected officers of the Executive Board shall be a President, President-Elect, Vice President, Secretary, and Treasurer, each of whom shall be elected by the voting membership of the Executive Board. Officers shall hold office for a three-year term commencing at the conclusion of the spring meeting of their election. Additional officers of the Executive Board will be comprised of City Committee representatives, which shall be duly elected by corresponding City Committee membership and serve two-year terms. The initial officers will be determined via a steering committee. The first officer votes will be held at the 2023 spring meeting. At that time, the position of Immediate Past-President shall be established.
- City Committees with more than 10 members will select a representative per city that will be granted Executive Board status with voting privileges for terms of two years.
- The President may recommend to the Executive Board for approval the appointment of such other officers or representatives as may be appropriate for the transaction of the organization’s activities. Each such appointee shall have such authority, shall perform such duties, and shall hold office for such term as may be prescribed by the Executive Board in the appointing resolution.
- Vacancies in the elected officer positions for terms with less than a year remaining may be filled by a two-thirds vote of the Executive Board based on nominees submitted by the President, and any person so elected shall hold office until their successor is elected by the Executive Board at the next general election. For officer positions vacated with more than a year remaining in the officer’s term, a special election will be held and the elected officer will serve the remainder of the previous office holder’s term.
- Any elected officer may be removed by a two-thirds vote of the Executive Board for any cause whatsoever.
Article XII. Governance
1. The management and control of the affairs
and business of The Four Notes Club shall
reside in the Executive Board’s purview. The Executive Board may, by resolution or other direction, delegate or authorize City Committees or General Members to perform any specific or general duties, powers, or activities normally performed by the Executive Board, including without limitation, the day-to-day activities and affairs of The Executive Board.
Article XIII. Officer Duties
- President- The President shall be the chief officer of the Executive Board and shall have general supervision of its affairs and shall carry out the policies established by the Executive Board. The President shall preside at all meetings of the Executive Board. The President shall act as the official organization spokesperson, appoint committees, and call meetings of the membership, the Executive Board, and the Executive Board’s Committees. The President is an ex-officio member of all standing and special committees.
- President-Elect – The President-Elect shall perform and discharge the duties of the President in the President’s absence. The President-Elect shall have general responsibility for programs at regular Executive Board meetings and shall also perform such other duties as the Executive Board or President may prescribe.
- Vice President- The Vice President shall perform and discharge the duties of the President in the President and President-Elect’s absence. The Vice President shall chair the Events Committee.
- Secretary- The Secretary shall give notice of all meetings, or cause same to be done, where notice may be required, shall keep a record of the proceedings of all Executive Board meetings, shall conduct correspondence, and shall perform the duties incidental to the office of the Secretary and as prescribed by the Executive Board or President. The Secretary shall maintain an accurate record of the Executive Board membership and shall provide every new member, upon acceptance, with a copy of the bylaws and any policies which the Executive Board may have been adopted. The Secretary is authorized to make necessary administrative updates to the bylaws as deemed necessary by the officers.
- Treasurer- The Treasurer shall be the principal financial officer of the Executive Board and shall render an accurate account of the financial condition of the Executive Board at the annual meeting of the membership. The Treasurer shall chair the Finance Committee. The Treasurer shall collect, or cause the same to be done, all contributions or other amounts owing to the Board and deposit same to the LSU Foundation as necessary. The Treasurer shall discharge promptly all approved financial obligations of the Executive Board. The Treasurer shall comply with all accounting standards and financial policies and guidelines adopted from time to time by the LSU Foundation.
- Immediate Past-President – The Immediate Past President serves as the Chair of the Nominating Committee and performs other duties as assigned by the Executive Board. The Immediate Past President office is for a term of three years, beginning on the first day following his/her term as President. In the event the Immediate Past-President office is vacated, the President will assume the chair of the Nominating Committee.
- Communications Specialist – The Communications Specialist will be responsible for administering the organization’s social media, online, and traditional mail components. The Communications Specialist will coordinate posts and mailings with City Committees and will also direct members of the Student Committee and work with those responsible for official Tiger Band and LSU accounts to ensure cohesive messaging regarding The Four Notes Club and its activities.
Article XIV. Committees
- The Executive Board,
by resolution, may create such special or standing committees as it deems
advisable. Executive Board members may choose the committee or committees on
which they would like to serve. The Executive Board may ask members to rotate
onto a different committee or vacate a committee when it deems necessary.
- City Committees – Each City Committee will consist of up to 10 General Members, with one representative of each serving as a voting member of the Executive Board for terms of two years. Initial cities targeted for committees are: Baton Rouge, New Orleans, Houston, and Dallas. Initial City Committee members will be appointed by the Executive Board. In Year 1, the Executive Board will appoint five (5) members for each City Committee who will serve two-year terms.
- Finance Committee – The Finance Committee shall be a standing committee and shall coordinate all financial functions of The Four Notes Club. These activities shall include, among others, the following: (1) working with the appropriate person in the LSU Foundation and College of Music & Dramatic Arts in the preparation of financial reports of The Four Notes to include external financial statements (income statement, statement of comprehensive income, balance sheet, statement of cash flows) and other reports as the LSU Foundation determines; (2) developing financial objectives for The Four Notes Club in support of Tiger Band; (3) developing an annual operating budget; (4) conducting an annual self-audit; (5) recommending the amount of the annual contribution for General Members; and (6) working with the Director of Bands and the President of the Executive Board in developing additional support for Tiger Band from individuals and companies. The Treasurer shall chair the Finance Committee. Membership of the Finance Committee shall consist of the chairperson, the President of the Executive Board, the President-Elect, and others deemed necessary. The Dean of the College of Music & Dramatic Arts and the Director of Bands shall serve as non-voting ex-officio members.
- Membership Committee – The Membership Committee shall be a standing committee and shall be responsible for developing a slate of candidates for membership on the City Committees. The Membership Committee’s duties shall include, among others: (1) identifying outstanding leaders who are willing to contribute their time and resources toward the advancement of The Four Notes Club’s objectives. Membership of the Membership Committee shall consist of a chairperson, the President of the Executive Board, the President-Elect, and a minimum of five City Members. The Dean of the College of Music & Dramatic Arts and Director of Bands shall serve as non-voting ex-officio members.
- Nominating Committee – The Nominating Committee shall be a standing committee and shall be responsible for presenting the slate of nominees for elected officers of the Executive Board and for committee chairpersons at the spring meeting. The chairperson of the Nominating Committee shall be the Immediate Past President of the Executive Board. The minimum five (5) members of the committee shall represent a cross-section of member eras and City Committees to solicit people from multiple years of Tiger Band membership. The President of the Executive Board, the Dean of the College of Music & Dramatic Arts, and the Director of Bands shall serve as non-voting ex-officio members.
- Events Committee – The Events Committee shall be a standing committee and shall be responsible for planning and implementation of all events that The Four Notes Club hosts including all social events surrounding alumni festivities, membership reception, and the spring meeting. The Vice President shall serve as Chair of the Events Committee and shall appoint subcommittee chairpersons as needed for each event. The President of the Executive Board, the Dean of the College of Music & Dramatic Arts, and the Director of Bands shall serve as non-voting ex-officio members.
- Student Committee – The Student Committee shall be a standing committee and shall be responsible for assisting with the planning and implementation of all events hosted by The Four Notes Club that include current band members. The President of the Executive Board shall appoint the Chair of the committee. The remainder of the committee will be comprised of the section leaders, drum major, color guard captain, and Golden Girls’ captain of Tiger Band. The optimal chair of the committee shall be the President-Elect.
Article XV. Finances
- At each spring meeting the Finance Committee shall submit to the Executive Board for approval the recommendation for the amount of the annual contribution for General Members for the next fiscal year. Additionally, the committee shall be responsible for executing a certification indicating that the organization received $75,000 or less in funds in the fiscal year and shall prepare a sworn financial statement attesting to that fact or shall be responsible for auditing the organization if more than $75,000 is raised.
- Executive Board members shall be responsible for the expenses that they incur while performing Executive Board activities, including travel and out of pocket expenses. Expenses incurred by the Executive Board to conduct its meetings shall be paid from The Tiger Band Betterment Fund. Executive Board member expenses may be reimbursed as the Executive Board deems suitable.
- A fund shall be established within the LSU Foundation known as “The Four Notes Club Fund” into which all unrestricted contributions made by individuals, corporations, or foundations to the LSU Foundation for the support and benefit of Tiger Band. The Fund shall support Tiger Band’s endowed scholarship and instructional activities, as well as Tiger Band projects deemed appropriate by the Dean of the College of Music & Dramatic Arts and the Director of Bands.
Article XVI. Amendments
- The bylaws of The Four Notes Club may be amended or repealed by two-thirds (2/3) of the members present and voting at a regular or special meeting of the Executive Board, provided that notice of the proposed amendment or repeal is given not less than fourteen (14) days prior to the date of the regular or special meeting at which the matter shall be considered.
Article XVII. Merger and Termination
- The Executive Board, by resolution adopted by a two-thirds (2/3) vote of the voting membership, may approve the merger of The Four Notes Club into another organization or group. Upon the completion of such merger, The Four Notes Club shall cease to exist and any and all member contributions to The Tiger Band Endowed Scholarship and Enrichment Fund or any fund established by the organization at the time of the merger shall be transferred to the entity into which The Four Notes Club is merged.
- The Executive Board, by resolution adopted by a two-thirds (2/3) vote of the voting membership, may elect to dissolve The Four Notes Club. Upon the effective date of dissolution, any and all member contributions remaining in The Tiger Band Endowed Scholarship and Enrichment Fund or any other fund established by the Executive Board shall be transferred to the School of Music for such uses as the Dean of the College of Music & Dramatic Arts deems appropriate and in accordance with University policies.
- Notwithstanding the foregoing, if The Four Notes Club shall become inactive for more than twenty-four (24) consecutive months since its last spring meeting and shall have less than twenty (20) members, then with the concurrence of the Dean of the College of Music & Dramatic Arts and upon the majority vote of at least three past Executive Board members, The Four Notes Club shall be dissolved and any contributions remaining in The Tiger Band Endowed Scholarship and Enrichment Fund or any other fund established by the Executive Board shall be disposed of in the manner specified in the foregoing subparagraph 2.